Constitution

Indo-Pacific Academy of Forensic Odontology

Memorandum of Association

 

  1. NAME OF THE ASSOCIATION :

The name of the Association shall be

“INDO-PACIFIC ACADEMY OF FORENSIC ODONTOLOGY (INPAFO)”

 REGISTERED OFFICE OF THE ASSOCIATION:

The registered office of the Society shall remain in the State of Punjab And at present, it is at the following address: c/o Prof R.K. Gorea, #4, Charan Bagh, Patiala – 147001

 

  • AIMS AND OBJECTIVES OF THE ASSOCIATION:

To encourage the study, improve the practice, elevate the standards and promote the progress of Forensic Odontology.

To highlight the importance and to raise the standard of medicolegal odontology work in relation to the administration of justice.

To co-operate with other Scientific Associations.

To encourage and publish important research in all branches of Forensic Odontology.

To represent internationally the research work carried out in Forensic Odontology.

To advise the Governmental bodies on matters pertaining to Forensic Odontology.

To organize and arrange meetings, workshops, and symposia on Forensic Odontology and allied subjects.

To serve and administer funds, grants, endowments for the furtherance of research in Forensic Odontology.

To own and acquire, administer and dispose of properties movable and immovable of the Academy.

 

PRESIDENT                                              VICE-PRESIDENT                                                     GENERALSECRETARY

 

COPY OF RULES & REGULATIONS:-

 

  1. MEMBERSHIP:-
  1. Who are actively engaged in the field of Forensic Odontology and who have made significant contribution to the literature of Forensic Odontology: or
  2. Who have advanced the cause of Forensic Odontology in some other significant manner or
  3. Who pursue a career which has a direct or indirect bearing on the aims and objects of the Academy (See chapter-IV for the eligibility of membership)
  4. To become a member of the INPAFO, one shall apply for it on a prescribed membership form with the introduction by any two of its members to the president.
  5. The membership will be subject to the approval by the 2/3rd majority of the members of the executive council present in the meeting.
  1. TYPE OF MEMBERSHIP:
  2. Founder life Member: Those members who laid the foundation of the forum

are to be known as founder life members.

  1.    Active Members: An active member will be entitled to all rights and

privileges and subject to all obligations which membership of the

academy confers or implies. Such rights shall include eligibility to seek,

if otherwise qualified, any office of the association and the right to vote on

all matters and such obligations shall include regular payment of dues,

active participation in the activities of the association. They are supposed to

reflect a good image of the association in the community.

  1. Privileged Members: Those persons, who sponsor one or more activities

of the forum or donate 5000/ or more annually for three years will be

treated as privileged members.

  1. Honorary Members: Individuals with extraordinary academic

achievements and contribution to the society may be honored by the

academy by conferring upon them the honorary membership.  The

membership will be subject to the approval by the 2/3rd majority of the

members of the executive council present in the meeting.

  1. Patrons: There will be ordinarily three patrons of the association who shall

advise, guide and assist in the smooth functioning of the association. The

patrons will always occupy a place of primacy in the meetings and

functions of the association. The tenure of the patron will be reviewed by

the executive council after every two years. The executive council may

consider to confer the status of patron on privileged members.

 

  1. SUBSCRIPTION :

Annual membership will be INR 200/- .

Life membership will be 1000/-

INR 50/- will be the admission fee for all the members.

The rate of membership may be changed subject to the approval by the 2/3rd majority of the members of the executive council present in the meeting.

 

  1. EXECUTIVE COUNCIL:– (Formation and Functions)
  2. The affairs of the Association shall be managed by the Body known as “Executive council”.The list of the present Executive council is fully detailed as follows:
  3. President
  4. vice president (one from each state)
  • General secretary
  1. Organizing secretary
  2. Finance secretary
  3. Editor
  • Joint editor
  • Secretary public relation (press secretary)
  1. Executive members (maximum 10 in number)

After the commencement of this constitution and bye-laws, only those members can contest for the executive council who has been active members of the association for more than three years.

Tenure: The tenure of the executive council will be two years unless otherwise extended by the general house.

Elections: It shall be the duty of the executive council to hold the election at the time of annual general meeting every two year unless restrained by any exigency or emergency.

Election procedure: In case the election is necessitated:

  1. The general house will elect the office bearers and executive members.
  2. Every voter member present in the election meeting of the general house will cast only one vote.
  3. The presiding officer will conduct the elections of the office bearers and executive members out of the general house members present there.
  4. The organizing secretary will notify the newly constituted executive council to all the members of the general house at the earliest possible preferably within a week.
  5. No member of the Executive council shall be entitled to any fee or remuneration for the work of the Association except for the actual expenses or the traveling allowance incurred by him for the work of the Association.
  6. The Executive council shall have the power to prescribe special condition and rules for the admission of the members to the Society.

 

  1. FUNDS VESTED IN THE GOVERNING BODY: The funds(movable and immovable) of the Society shall be vested in the Executive council which shall have the power to administer the same. To seek exemption from the income tax u/s 80 G, the funds collected on account of donations etc will be deposited in the reserve fund. However, the extent of reserve funds will be determined by the executive council.

 

  1. MEETINGS: – Ordinarily the executive council will meet 2-3 times once in a financial year and transact, interalia , the following business:-.
  2. The President’s Report on the functioning and achievement of the Society.
  3. Election of the Governing Body.
  4. Passing the Annual Budget.
  5. All other matter of general interest.
  • The executive council shall cause the minutes book of its proceedings of all the meetings and shall cause entries’ to be made their in of all the resolutions put to vote and the results of the voting and any such minutes signed by the president/general secretary/organizing secretary present at the meeting shall be sufficient evidence of the passing of the resolution.
  • The president shall be entitled to take the chair at every meeting of the executive council and general house. In his absence, Sr. vice president shall preside over the meeting. In the case of equality of votes, the president shall have a casting vote.
  • The president may spend, in the interest of the association, up to INR 2500/ in anticipation of the approval of the general house.
  • The executive council may act for all purposes notwithstanding any vacancy in its number.
  • All the proceedings at any meeting of the council shall be valid and effectual even if it is discovered afterward that any of the members of the council was not properly elected or qualified to attend the meeting.

3.Special Meetings: The President of the Association shall have the power to call for special Meeting of the General Body and Executive Council by giving 7 days and 24 hours. Urgent notice respectively to the members concerned.

  1. QUORUM: – At any meeting of the executive council, 1/3 of the total executive council shall constitute the quorum and in the meetings of the general house 1/5 of its membership shall constitute the quorum.
  1. RESOLUTION: – All the resolutions and decisions at the meetings shall be taken by Majority view or by election by the members present in the meeting.
  1. BANK ACCOUNT:-
  • The bankers shall be appointed or may be changed by the governing council.
  • The bank account will be opened in the name of the association to be operated by any two of the following three office bearers that is a. president, b. general secretary and c. finance secretary, any other approved member.
  • Along with the annual report of the activities of the association, the financial report for the year will be placed before the general house by the president or the general secretary at the election meeting of the forum.
  1. INSPECTION OF RECORDS: – Every member of the Association has the right to inspect the records of the Association and the General Secretary shall grant the necessary permission for the same at all reasonable times.
  1. Amendment of the constitution: – The constitution may be amended by 2/3 majority of the total membership of the executive council and approved by the simple majority of the general house present and voting.
  1. DISSOLUTION:
  2. Any number not less than 3/5th of the members present at the meeting specially convened for the purpose may determine that the Society shall be dissolved whether for with or at any future time then agreed upon. This special meeting may be convened by the President of the Association on the written requisition of 101 life members of the association.

2.If on the dissolution of the Society, there shall remain after the satisfaction of its debts and liabilities and property, what so ever, nor impressed with any Society, agreed between the Society and the Donor or Donors, the same shall not be paid or distributed amongst the members of the Society or any of them but shall be given to some other Society or Institution working for the same or similar objects as those of the Society to be determined by the Votes of not less than 3/5th of the members present in person and entitled to vote at the meeting convened for the purpose.

It is also provided that the Charitable Trust/Society to whom the assets of this Trust/Society shall be transferred has similar objects and aims and also enjoy recognition under Section 80-G of Income Tax, 1961 as amended from time to time.

  1. TERMINATION OF MEMBERSHIP:- Those members who work against the objectives of the association and/or indulge in misconduct or who do not clear their dues in time, their membership may be terminated by the 2/3 majority of executive council. Provided that before terminating the membership, one month’s notice shall be given to explain as to why his membership should not be terminated. Membership shall cease automatically on the death of the member.

 

  1. CLOSING OF ACCOUNTS AND AUDIT THEREOF:- Regular accounts of Trust/Society shall be maintained. The yearly accounts shall be closed on 31st March of each year. The accounts of the Trust/Society shall be duly audited by Chartered Accountant.

 

  1. INVESTMENTS OF FUNDS OF THE ASSOCIATION:- The funds of the Trust/Society shall be invested in the modes specified under the provisions of Section 13(1)(d) read with Section 11(5) of the Income Tax Act,1961 as amended from time to time. It hereby clarified that all the members of the Trust/Society are rendering social and honorary services and have no personal interest.

 

  1. BORROWINGS:– The president is authorized to borrow money for the purpose of the society from Banks, Financial Institution(s) and NGO’s. He can also mortgage/self-lease society’s property on its behalf.

 

  1. BENEFICIARIES OF THE ASSOCIATION:- The benefits of the Association shall be opened to all mankind irrespective of Caste, Creed or Religion.

 

  1. UTILISATION OF INCOME:– It is specifically provided that all the members of the Association including the members in the managing committee shall be rendering Honorary services to the Association. No portion of the income of the Association shall be utilized for payment to the members of the Association including members of the Executive Council by way of any profit, interest, dividend etc. The funds of the Income of the Association shall solely be Utilised for the achievements of the objects of the Association.
  1. AMENDMENTS:– No amendment of the memorandum of Association/By Laws/Rules and Regulations shall be made which may provide to be repugnant to the provisions of section 2(15),11,12 and 13 and 80-G of the Income Tax act,1961 as amended from time to time. Further, no amendment shall be carried out without the prior approval of the Commissioner of Income Tax.
  1. THE PRESIDENT: – The President of the Association shall conduct regulate and preside all the meetings of the Association. His rulings as to point of order shall be final and conclusive. He shall also be the appointing authority of the employees of the Association.
  1. THE VICE PRESIDENT: – In the absence of the President, the Vice President shall preside over all the meetings of the Society and exercise all such powers.
  1. THE GENERAL SECRETARY:- The General Secretary shall look after the affairs of the Association under the directions of the Executive Council. The General Secretary shall keep or cause to be kept proper minutes of the proceedings of the meetings of the Association. He will do all such acts and things which are necessary for implementing the decisions and resolutions of the Executive Council or General Body. He shall also keep or cause to be kept all records of the Association at a place to be determined by the Executive Council.
  1. THE FINANCE SECTREARY: – The Treasure shall act under the directions of the Governing Body. He will maintain upto date account of all income and expenditure of the Association. He will also prepare a statement of accounts on the close of a year.
  1. GENERAL :
  2. The Association shall work within the ambit of Societies Registration Act, 1860.
  3. The funds of the Association shall be spent for such purposes only as have been defined as charitable under the Income tax or any other law governing for the charitable purpose.